Support for the Operational Management of New York State’s Early Intervention Program

Request for Proposal #17744

Issued by New York State Department of Health, Division of Family Health, Center for Community Health, Bureau of Administration

Schedule of Events

Deadline for Submission of Written Questions	September 5, 2018 by 4:00PM ET
Responses to Written Questions Posted by DOH (On or About)	September 26, 2018
Deadline for Submission of Proposals (On Or Before)	October 17, 2018 by 4:00PM ET
Bidder’s Presentation*	November 14, 15 or 16, 2018
Anticipated Contract Start Date	June 1, 2019
* Note: Only bidders susceptible to award will be invited to present.

Contact Information

Designated Contacts

Pursuant to State Finance Law §§ 139-j and 139-k, the Department of Health identifies the following designated contact to whom all communications attempting to influence the Department of Health’s conduct or decision regarding this procurement must be made.

• Elizabeth Wood
  Bureau of Contracts
  New York State Department of Health
  Empire State Plaza
  Corning Tower, Room 2827
  Albany, New York 12237
  Telephone: 518-474-7896
  Email Address: elizabeth.wood@health.ny.gov

Permissible Subject Matter Contacts

Pursuant to State Finance Law § 139-j(3)(a), the Department of Health identifies the following allowable contact for communications related to the submission of written proposals, written questions, pre-bid questions, and debriefings.

• MaryJo Polfleit
  New York State Department of Health
  Bureau of Administration/Center for Community Health/Division of Family Health
  Empire State Plaza
  Corning Tower, Room 859
  Albany, New York 12237
  Phone: 518-473-4441
  Email Address: SOMEIP@health.ny.gov

Negotiation of Contract Terms after Award

• Ken Moehringer
  New York State Department of Health
  Empire State Plaza
  Corning Tower, Room 209
  Albany, NY 12237
  Phone: 518-473-4569
  Email Address: kenneth.moehringer@health.ny.gov

For further information regarding these statutory provisions, see the Lobbying Statute summary in Section 5.12 of this solicitation.

Documents

• Request for Proposals (PDF)
• Amendment 1 (PDF)
• MWBE Listing (PDF)
• Questions and Answers (PDF)
• Amendment 2 (PDF)

The following attachments are included in this RFP via the Bidder’s Library:

• Attachment B - Cost Proposal Bid Sheet (XLSX)
• Attachment BB - Needs Assessment Survey Results (PDF)
• Attachment CC - Child Entry Form (PDF)
• Attachment CC - Child Exit Form (PDF)
• Attachment L - System of Payment Policy (PDF)
• Attachment M - Agency and Individual Provider Agreement (rev 2018) (PDF)
• Attachment N - ATD Vendor Agreement (PDF)
• Attachment O - Insurance Tool Kit for SC (PDF)
• Attachment P - Circular Letter (PDF)
• Attachment Q - SFA Data Dictionary (PDF)
• Attachment R - Medicaid Code35 Weekly file format (DOCX)
• Attachment S - Service Level Agreements (SLA) (PDF)
• Attachment T - EIP Provider Invoice Business Rules (PDF)
• Attachment U - Required Reports (DOCX)
• Attachment V - Staffing and Organization Plan (DOCX)
• Attachment X - Implementation Timeline (PDF)
• Attachment Y - Graphic Model of SFA Operations April 2020 (DOCX)
• Attachment Y - Graphic Model of SFA Operations October 2019 (DOCX)
• Attachment Z - Insurance 835 Adjudication Matrix (PDF)
• Attachment Z - Medicaid 835 Adjudication Matrix (PDF)