Single Source Procurement: Preadmission Screening and Resident Review (PASRR)

Pursuant to New York State Finance Law §163.10(b), the New York State Department of (DOH) is presenting the following summary of relevant circumstances and substantial reasons why a competitive procurement was not feasible.

There are two parts within the PASRR program, which are known as the Level I identification function (referred to as Level I SCREEN in New York State), and the Level II evaluation and determination. The Preadmission Screening (used interchangeably with the term “Level II”), is composed of an evaluation and determination, and must be completed prior to NF admission. Once the individual becomes a resident of a NF, a Resident Review (RR), which is also composed of a Level II evaluation and determination, is completed when there is a significant change in status. The purpose of the Level II evaluation is to evaluate, and then determine, whether the individual needs NF level of care, or if their needs can be met in a setting other than the NF, and whether the individual needs Specialized Services, which are services beyond what the NF provides.

The current contract ends on November 30th, 2024, services will cease being provided, making New York State fall out of federal compliance with the Centers for Medicare and Medicaid Services. The requested 6-month extension is necessary as the minimum amount of time needed to fulfill PASRR services as the new RFP has yet to be awarded. Continuity of the current vendor, Maximus, is critical to the consistent provision of services.

The New York State Office of the State Comptroller’s Bureau of Contracts on 12/18/2024 approved a request for exemption from giving notice in the New York State Contract Reporter for the Level II mental health evaluations from Maximus US Services Inc.

Due to the specific circumstances of this procurement and the unique qualifications of the selected firm/entity, a competitive procurement was not feasible in this instance.

Procurement / Program Name	Preadmission Screening and Resident Review (PASRR)
Contractor Name(s)	Maximus US Services Inc.
Contract Period	12/01/2024-05/31/2025
Contract Number(s)	C032807 X2