Workforce in MAPP IPP

DY1 Q2 through DY2 Q1

September 2015

Contents of Workforce Reporting

  • Strategy Spending
    • Workforce budget should be allocated to 1 of 4 categories:
      • New Hires, Redeployment, Retraining, Other
  • Staff Impact
    • Job Titles vs. Facility Types
    • Staff impact will stratify by the above 4 categories
  • Prescribed Milestones
    1. Define target workforce state (in line with DSRIP program's goals)
    2. Create a workforce transition roadmap for achieving defined target workforce state
    3. Perform detailed gap analysis between current state assessment of workforce and projected future state
    4. Produce a compensation and benefit analysis, covering impacts on both retrained and redeployed staff, as well as new hires, particularly focusing on full and partial placements
    5. Develop training strategy
  • PPS-Defined Milestones

AV-Driving Components for Workforce Process Measure

  • Strategy Spending
  • Staff Impact
  • Prescribed Milestone
    • Produce a compensation and benefit analysis, covering impacts on both retrained and redeployed staff, as well as new hires, particularly focusing on full and partial placements
      • PPS will have until DY2 Q1 to complete first Compensation and Benefit Analysis
      • This delay is meant to accommodate PPS concerns related to public release of data
      • This milestone will be added as an Achievement Value (AV) driving milestone to emphasize that the analysis must be completed on an annual basis

Reporting of Baseline Workforce Projections

  • PPS will be required to report baseline projections for over the 5 years within both Strategy Spending and Staff Impact modules
  • Strategy Spending projections should align with annual commitments made in the Project Plan Application
  • Prescribed and PPS-Defined baseline modules will appear DY1 Q2
    • Required to submit same quarter - DY1 Q2
  • Strategy Spending baseline module will appear DY1 Q2
    • Required to submit by DY1 Q4
  • Staff Impact baseline module will appear DY1 Q3
    • Required to submit by DY1 Q4
  • Reporting of baselines pushed primarily to address PPS concerns related to timing of release of Benefit and Compensation Survey results
  • PPS will be measured against baseline projections in subsequent quarterly reporting

  DY1 Q1 DY1 Q2 DY1 Q3 DY1 Q4 DY2 Q1
Strategy Spending N/A Baseline Baseline Baseline
Ongoing		 Ongoing
Total Staff Impact N/A Baseline Baseline Baseline
Ongoing		 Ongoing
New Hires Staff Impact N/A N/A N/A N/A Ongoing
New Hires Staff Impact N/A N/A N/A N/A Ongoing
Retraining Impact N/A N/A N/A N/A Ongoing
Redeployment Impact N/A N/A N/A N/A Ongoing
Prescribed Milestones N/A Baseline Ongoing Ongoing Ongoing
PPS-Defined Milestones N/A Baseline Ongoing Ongoing Ongoing
Organizational Topic Areas (Major Risks, Major Dependencies, Roles & Responsibilities, Stakeholders, IT Expectations, Progress Reporting) N/A Ongoing Ongoing Ongoing Ongoing

Year 1 Quarter 2

    DY1 Q1/2 DY1 Q3/4 [...] Total
Strategy Spending
(Baseline)
Retraining $1,000 $2,000 $3,000 $6,000
Redeployment $1,000 $2,000 $3,000 $6,000
New Hires $1,000 $2,000 $3,000 $6,000
Other $1,000 $2,000 $3,000 $6,000

  Milestone Status Description Start Date End Date
Prescribed Milestones
(Baseline)		 Define target workforce state (in line with DSRIP program's goals) In Progress Finalized PPS target workforce state, signed off by PPS workforce governance body. 4/1 12/31

PPS-Defined Milestones
(Baseline)		 Milestone Status Description Start Date End Date

Year 1 Quarter 3

    DY1 Q1/2 DY1 Q3/4 [...] Total
Strategy Spending
(Baseline)
Retraining $1,000 $2,000 $3,000 $6,000
Redeployment $1,000 $2,000 $3,000 $6,000
New Hires $1,000 $2,000 $3,000 $6,000
Other $1,000 $2,000 $3,000 $6,000

    DY1 DY2 [...] Total
Total Staffing Impact
(Baseline)
  <Facility Types> <Facility Types> <> <>
<Job Titles> $1,000 $2,000 $3,000 $6,000

  Milestone Status Description Start Date End Date
Prescribed & PPS-Defined Milestones
(Ongoing)		 Define target workforce state (in line with DSRIP program's goals) In Progress Finalized PPS target workforce state, signed off by PPS workforce governance body. 4/1 12/31

Reporting of Ongoing Workforce Updates

  • PPS will be required to report actual figures within both Strategy Spending and Staff Impact modules as part of the DY1 Q4 report (submitted APR 2016)
  • Additional requirement will be for PPS to report number of employees redeployed and retrained who receive Full versus Partial placement
    • Full placement defined as receiving 95% or greater of previous total compensation
    • Partial placement defined as receiving from 75% to 95% of previous total compensation
  • PPS will be evaluated on meeting the following Strategy Spending thresholds:
    • DY1 - 80% of annual spend commitment
    • DY2 - 80% of annual spend commitment
    • DY3 - 85% of annual spend commitment
    • DY4 - 90% of total spend commitment

Year 1 Quarter 4

    DY1 Q1/2 DY1 Q3/4 [...] Total
Strategy Spending
(Baseline)
Retraining $1,000 $2,000 $3,000 $6,000
Redeployment $1,000 $2,000 $3,000 $6,000
New Hires $1,000 $2,000 $3,000 $6,000
Other $1,000 $2,000 $3,000 $6,000

    DY1 DY2 [...] Total
Total Staffing Impact
(Baseline)
  <Facility Types> <Facility Types> <> <>
<Job Titles> $1,000 $2,000 $3,000 $6,000

  Milestone Status Description Start Date End Date
Prescribed & PPS-Defined Milestones
(Ongoing)		 Define target workforce state (in line with DSRIP program's goals) In Progress Finalized PPS target workforce state, signed off by PPS workforce governance body. 4/1 12/31

Year 1 Quarter 4

    DY1 Q1 Quarterly Spending DY1 Q2 Quarterly Spending DY1 Q3 Quarterly Spending DY1 Q4 Quarterly Spending % Expended To Date
Strategy Spending
(Ongoing)
Retraining $250 $250 $250 $250 33.33%

    DY1 Q1 Impacted [...] DY1 Q4 Impacted % Impacted To Date
Total Staffing Impact
(Ongoing)
  <Facility Types> <> <Facility Types> <>
<Job Titles> # # # %

    DY1 Q1 Impacted DY1 Q1 Impacted [...] % Impacted To Date
Retraining Staffing Impact
(Ongoing)
  <Facility Types> <Facility Types> <> <>
  Full Placement Partial Placement    
<Job Titles> # #   %

Year 1 Quarter 4

    DY1 Q1 Impacted DY1 Q1 Impacted [...] % Impacted To Date
Redeployment Staffing Impact
(Ongoing)
  <Facility Types> <Facility Types> <> <>
  Full Placement Partial Placement    
<Job Titles> # #   %

    DY1 Q1 Impacted DY1 Q1 Impacted [...] % Impacted To Date
New Hires Staffing Impact
(Ongoing)
  <Facility Types> <> <Facility Types> <>
<Job Titles> # # # %

Year 2 Quarter 1

    DY2 Q1 Quarterly Spending % Expended To Date
Strategy Spending
(Ongoing)
Retraining $1,000 33.33%

    DY2 Q1 Impacted % Impacted To Date
Total Staffing Impact
(Ongoing)
  <Facility Types> <>
<Job Titles> # %

    DY2 Q1 Impacted DY2 Q1 Impacted % Impacted To Date
Retraining Staffing Impact
(Ongoing)
  <Facility Types> <Facility Types> <>
  Full Placement Partial Placement  
<Job Titles> # # %

Year 2 Quarter 1

    DY2 Q1 Impacted DY2 Q1 Impacted % Impacted To Date
Redeployment Staffing Impact
(Ongoing)
  <Facility Types> <Facility Types> <>
  Full Placement Partial Placement  
<Job Titles> # # %

    DY2 Q1 Impacted % Impacted To Date
New Hires Staffing Impact
(Ongoing)
  <Facility Types> <>
<Job Titles> # %

DSRIP e-mail:

dsrip@health.ny.gov