Registration of Temporary Health Care Services Agencies and Health Care Technology Platforms

Overview

In the NYS Fiscal Year 2023-2024 Budget, Article 29-k was added to the Public Health Law requiring Temporary Health Care Services Agencies and Health Care Technology Platforms (collectively, "THCSA") to register with the New York State Department of Health beginning August 1st, 2023, see Article 29-K of the PHL. The Registration Year begins each August 1st and ends July 31st. Instructions are below for initial registration and registration renewals.

Briefly, "Temporary Health Care Services Agency and Health Care Technology Platforms" (or simply "agency") means a person, firm, corporation, partnership, association, or other company in the business of providing or procuring temporary employment of health care personnel for Health Care Entities. "Health Care Entity" (or simply "Entity") means an entity, corporation, facility, or individual providing medical or health care services.

Frequently Asked Questions (FAQ) can be found at Registration of Temporary Health Care Services Agencies and Health Care Technology Platforms Frequently Asked Questions

Other questions may be submitted to TempAgencyRegistration@health.ny.gov.

Instructions for Registration

The Department will resume accepting Registration Applications on July 01, 2026, via a new electronic portal. Please hold all applications for registration (including renewal applications for the upcoming year of August 1, 2026 – July 31, 2027) until that time.

More information about the electronic portal will be shared on this website by Friday, June 05, 2026.

Quarterly Reporting Instructions

Reporting Period Due Date for Quarterly Reporting to DOH
Jan 1, 2026 – Mar 31, 2026 May 31, 2026
Apr 1, 2026 – Jun 30, 2026 August 31, 2026
Jul 1, 2026 – Sep 30, 2026 November 30, 2026
Oct 1, 2026 – Dec 31, 2026 February 28, 2027

To remain registered as a Temporary Health Care Services Agency in New York State, an agency must submit a Quarterly Reporting Package via SendVault within 60 days of the end of a quarter.

Quarterly Reporting package: The Quarterly Reporting Package consists of 5 items. Agencies must download and complete the Quarterly Reporting file in Excel and Appendices 6, 7, and 8. Also required is a compendium of invoices in PDF format.

  1. Quarterly Reporting file (Excel)
  2. Appendix 6 (Excel) - Report the full description and amounts of ALL administrative charges. Please report all charges, fees and other forms of compensation your agency received from contracts on the Admin charges tab. Administrative charges may encompass a wide range of charges, including but not limited to fees charged by an agency for record-keeping, administration of the contract, overhead expenses for things such as rent, utilities, equipment, supplies, insurance policies, etc.
  3. Appendix 7 (Excel) - Itemized invoice list
  4. Appendix 8 (PDF) - Attestation file for Quarterly Reporting
  5. Invoices (PDF format) - Submit copies of each invoice to health care entities for expenses incurred during the quarter, in PDF format.

Instructions for Submitting Data via SendVault

Other than the $1000 check and the Registration Form which are mailed to the Department, all other materials should be sent to the Department electronically using the secure file transfer tool, SendVault

  1. Download the Registration or Quarterly Reporting materials from the links above. Complete each file and appendix.
  2. Follow the SendVault instructions (PDF) here

List of Temporary Health Care Services Agencies and Health Care Technology Platforms

Training on Registration and Quarterly Reporting

Department of Health Reports