Roles and Responsibilities in the UAS
- Roles and Responsibilities is also available in Portable Document Format (PDF)
UAS-NY SPOA Roles
| UAS-NY Role | Description |
|---|---|
| CANS-NY-25 | LGUs and C-SPOA who will not conductassessments. Limited access to aggregate reporting for CANS-NY and HCBS/LOC. |
| CANS-NY-40 | C-SPOA who will conduct assessments. Must have CANS-NY Certification. Can access individual reports. |
| CANS-NY-45 | Will conduct assessments and access individual and aggregate reports. |
Role Permissions in the UAS-NY
| Access to Client Data | CANS-NY-25 | CANS-NY-40 | CANS-NY-45 |
|---|---|---|---|
| Edit or view a person's demographic information. | - | Edit | Edit |
| Edit or view provider records in the Provider Node. | - | Edit | Edit |
| Search Organization Case List using one field of data (e.g. last name). | - | - | ✓ |
| Conduct search of the Statewide Database. | - | ✓ | ✓ |
| Attest on behalf of your organization to access case file and add to Org Case List. | - | ✓ | ✓ |
| Can view attestation information for your organization. | - | ✓ | ✓ |
| Remove a case file from your Organization Case List. | - | ✓ | ✓ |
| Create a new case file record for a person not found in the Statewide Search. | - | ✓ | ✓ |
| Withdraw Authorization (Withdraws consent auth for ALL orgs and service domains.) | - | - | ✓ |
| Conducting Assessments Online | CANS-NY-25 | CANS-NY-40 | CANS-NY-45 |
|---|---|---|---|
| Initiate an HCBS/LOC Eligibility Determination assessment or reassessment. | - | ✓ | ✓ |
| Edit or view assessment information. | - | Edit | Edit |
| Conducting Assessments Offline | |||
| Use the UAS-NY Offline Application. | - | ✓ | ✓ |
| Resolve or view assessment information. | - | Edit | Edit |
| Sign/Finalizing Assessments | CANS-NY-25 | CANS-NY-40 | CANS-NY-45 |
|---|---|---|---|
| Sign as a reviewed or consulting participant on an assessment. | - | - | ✓ |
| Delete an unfinalized assessment that the user has created. | - | ✓ | ✓ |
| Delete any unfinalized assessment in your Organization Case List. | - | - | ✓ |
| Add and modify Fair Hearing/State Review Request. | - | - | ✓ |
| Edit or view HCBS override data (Fair Hearing/State Review). | - | View | View |
| Edit or view HCBS Eligibility Extension data. | - | View | View |
Report Access in the UAS-NY
| Reports | CANS-NY-25 | CANS-NY-40 | CANS-NY-45 |
|---|---|---|---|
| Aggregate | Limited | - | All |
| Individual | - | All | All |
- UAS-NY access to reports is set up based on business need and is limited specifically by the need to access a child/youth's PHI/PII.
- The CANS-NY-25 role is limited to only some aggregate reports that are summary, but not aggregate reports that contain PHI/PII. This role has the most limited access to reports.
- The CANS-NY-40 role works directly with the PHI/PII while conducting assessments, and that role has access to Individual Reports.
- The CANS-NY-45 role has business need for both the Individual Reports and the Aggregate Reports. The CANS-NY-45 role is the most versatile.
- Each SPOA should have one role per organization that meets all their business needs. If you have questions regarding your assigned role, please contact your HCS ID Coordinator.
