Medicaid Analytics Performance Portal (MAPP)

The Medicaid Analytics Performance Portal (MAPP) Health Home Tracking System (HHTS) is a performance management system that will provide tools to the Health Home network to support providing care management for the Health Home population. The HHTS is housed within MAPP, which also supports the Delivery System Reform Incentive Payment (DSRIP) program performance management technology needs.

Administrative

Billing

IA, CEST & POC

Other HHTS Resources

Below are resources associated with the MAPP HHTS releases including dates, updates and specification documents. Currently, the system is operating under Release 4.9, therefore the documents related to this release represent what is currently in production. This release was deployed on November 15, 2025.

Older versions of the specs documents can be found in the Archive section.

MAPP Health Home Tracking System Release Information
Release Release Date Outline of
Changes (PDF)		 Release Webinar Updated File
Specifications
Document (PDF)		 Updated File
Specifications
Document with
Track Changes (PDF)		 Updated File
Specifications (XLSX)
5.0 Spring v5.0 Outline (PDF) April 24, 2026 (PDF) v.5.2 (PDF) v.5.2 with Track Changes (PDF)
4.9 11/15/2025 v.4.9 Outline (PDF) October 20, 2025 (PDF) v.4.9.5 (PDF) v.4.9.5 with Track Changes (PDF)
4.8.2 8/2/25 v.4.8.2 Outline (PDF) July 9, 2025 (PDF) v.4.8.2.2 (PDF) v.4.8.2 with Track Changes (PDF)
Upcoming MAPP Health Home Tracking System Webinars
Presentation Date Time Description/Topic Registration Link
TBD TBD TBD TBD

MAPP Webinar Materials

MAPP Health Home Tracking System (HHTS) Changes & Enhancements:

MAPP HHTS Release 5.0 (PDF) - May 30th, 2026:
Topics(s): Review of Release 5.0, Effective May 30,2026: Changes to Referral Flow, CYES changes, new file fields, new Logic to CEST Transfers, ability to VOID HCBS & CANS Assessment BI'’'s, Fair Hearing Updates, Defect Information in HHTS, Appropriateness Codes updates & Effective Dates

MAPP HHTS Release 4.9 (PDF) - October 20, 2025
Topic(s): Review of Release 4.9, Effective November 15, 2025: changes to Plan of Care Upload & Download, MCP-HH and HH-CMA Relationship downloads, Fair Hearing Download, Billing Support Download field definitions, filters selected at time of download, and defect resolutions.

MAPP HHTS Release 4.8.2 (PDF) - July 9, 2025
Topic(s): Review of Release 4.8.2, Effective August 2, 2025: Medically Fragile HH+, Changes to Initial Appropriateness, Yearly Appropriateness requirements, release related screen, file, and validation changes, summary of defect remediations.

  • MAPP HHTS Release 4.7 (PDF) - December 4, 2024
    Topic(s): Review of Release 4.7, Effective 12/24/2024: Updates to the Assisted Outpatient Treatment (AOT) rate codes, Provider Contact Downloads, and Consent Download name changes. Billing Support Download (BSD) file updates include new fields to flag members exempt from CEST billing block policy. Enhancements to the Fair hearing information in the MAPP HHTS and Consent related defects. New functionalities regarding information received from the Uniform Assessment System (UAS).
  • MAPP HHTS Release 4.6 (PDF) - August 9, 2024
    Topic(s): Review of MAPP HHTS Release 4.6, Effective 9/7/2024: Enhancements to screen refresh. Creation of a new member segment begin date and end date filters in the MAPP HHTS. Removal of obsolete fields from the Billing Support Information section. Changes on how the HHTS creates billing instances & new creation of HCBS Assessment Fee BI methods. System defect enhancements for members in pended status not excluded from billing blocks.
  • MAPP HHTS Release 4.5 (PDF) - May 1, 2024
    Topic(s): Review of MAPP HHTS Release 4.5, Effective 6/1/2024: Implementation of new billing blocks within MAPP HHTS to reflect eligibility requirements. Updates to IA submission times. Changes to the POC system & creation of fields on the POC error file. New Billing Support Fields on BSU implemented for in person & telehealth interactions. New group of members file potentially incompatible with HH services. HH claims & Encounter Detail Files provide all claims and encounters submitted.

  • MAPP HHTS Release 4.4 (PDF) - November 9,2023 (PDF)
    Topic(s): Review of MAPP HHTS Release 4.4 Effective 12/9/2023: Creation of new Functionalities to the MAPP HHTS. Updates to the new CANS values, additional fields on encounter summary file. Enhancements to my members search screen in MAPP & Provider access. Updates to collecting eligibility & Appropriateness information. Creation of program filter for MAP members & new fields on the HH Claim & Encounter Summary File & MCP Communication fields.

  • MAPP HHTS Release 4.3 (PDF) - July 13, 2023 (PDF)
    Topic(s): Review of MAPP HHTS Release 4.3 Effective 8/5/2023: Updates to Plan of Care & creation of POC indication & validation warning (code P) in HHTS. Development of System generated emails when a new POC is uploaded. New Download files for HH claims & Encounters and additional fields on Provider Summary PDFs. Changes to the Billing Support download filter for ‘Latest Transaction Only’. HHTS will no longer keep a HH assignment after segment ends. Updates to changing children’s enrollment status.

  • MAPP HHTS Release 4.2 – March 1, 2023 (PDF)
    Topic(s):Review of release 4.2 Effective 3/26/2023: Enhancements to new files & reports for Plan of Care (POC) in MAPP HHTS. New functionalities for enrollment download and provider summary downloads. Removal of end consent type 04 (Adult Consent Required). Enhancements on the My Members filters. Resolution to Billing Support Upload file issues, new ability for providers to modify a pend reason.

  • MAPP HHTS Release 4.1 (PDF) - October 19, 2022 (PDF)
    Topic(s):    Review of release 4.1 Effective 11/27/2022: Changes to billing instances and enhancements to billing files removing obsolete files. Changes to collecting HH Qualifying Conditions & the time restricting Billing Instances (BIs). Additional member program flags to files. Added Date Field to Potentially Incompatible Segment files. Correction to Field Name Inconsistences in Files. Removal of Consent type ’02’ and Consent type ‘03’. Update to Quick Links for MAPP roles.
  • MAPP HHTS Release 4.0 (PDF) - June 15, 2022 (PDF)
    Topic(s):    Review of release 4.0 Effective 7/24/2022: Updates to excel document format. Creation of a new Billing Instance Type (value ‘H’) to support HCBS assessment fee. New fields on Provider Relationship Files. Updates to filters on the My Members Screen & MCP Display. Reconstruction of My Members Download File. New fields including Date of Death. Resolution for closed segments altering appropriate dates.
  • MAPP HHTS Release 3.9 (PDF) - February 9, 2022
    Topic(s): Review of MAPP HHTS Release 3.9 Effective 3/13/2022
  • MAPP HHTS Release 3.5 (PDF) - September 23, 2020
    Topic(s):Review of MAPP HHTS Release 3.5, Effective 11/13/2020: Creation of segments for members transitioning from a restricted setting. Additional information added to past assignment file, POC date added on billing support download, provider information added on opt out screen, end reason codes were added for Step Down, and CIN Search file has added begin and end dates for first 5 RE codes. Updated HARP eligible/enrolled logic (based on H codes). Elimination of outreach billing instances. New member summary report, and new RE code download file.
  • MAPP HHTS Release 3.4 (PDF) - April 28, 2020
    Topic(s): Review of MAPP HHTS Release 3.4 Effective 6/5/2020: Updates to the Provider Management Module (new download file, Update to Member's Personal Information Screen, Update to Consent for Members Turning 18, Minor MCP Assignment File field population changes, Change to Child HCBS Flag on the Enrollment Download file, Update to CMA User Role: Create and Edit Plan of Care ( POC ) on Screen,Additional Validation Checks on Dates, Updated reason codes to align with HH policy guidelines, Limit Member CIN Search for Active R/E Codes Only
  • MAPP HHTS Release 3.3 (PDF) - February 5, 2020
    Topic(s): Review of MAPP HHTS Release 3.3 Effective 3/12/2020: Consent to Enroll required for adult enrollment segments, MAPP Referrer Users have access to the Adult Referral Quick Link, HH and CMA workers cannot create segments via the tracking file for Medicaid ineligible members, ACT members prevented from entering the MAPP HHTS, Updates to the Billing Support Upload (BSU) and Billing Support Download (BSD) Files and Rate Logic, System wide update to file field naming convention, Acuity Download File removed,The Provider Relationship Download File, Validity checks for dates on incarceration release date, substance abuse discharge date, and mental illness discharge date in the HML assessments
  • MAPP HHTS Release 3.2 Changes & Enhancements (PDF) - October 17, 2019
    Topic(s): Review of MAPP HHTS Release 3.2 Effective 11/22/2019: Limited HML responses on the BSD file, Chronic conditions/pre conditions required for all HML -responses, Changes to Opt-out, Modify Assignment Purge logic, Additional values to Engagement Optimization Field, Additional RE codes on screen and in files, MCP Determined Eligibility Field, Null out values on the Assignment file that are no longer utilized
  • Understanding the Transfer Function (PDF) - August 1, 2019
    Topic(s): Transfer Functionality in MAPP
  • Special Population Search Utilizing the My Members Screen (PDF) - June 21, 2019
    Topic(s): How to Serach for Special Populations Utilizing the My Members Screen
  • MAPP HHTS Release 3.1 (PDF) - June 6, 2019
    Topic(s): Review of Release 3.1 Effective 7/3/2019: Changes to Segment End Date Reasons and Segment Pend Reasons, Plan of Care Information, Child referals that have MCP assignments, Transfer Functionality, Selection Criteria on the Enrollment Download File,.zip Download Files, Encounter data in the claims feedback loop of the Billing Support Download File
  • Opt-Out Functionality (PDF) - May 29, 2019 (PDF)
    Topic(s): Opt-Out Functionality on Screen and by File
  • Best Practices and Quality Assurance Webinar Series: Billing Support Files (PDF) - May 23, 2019
    Topic(s): Downloading the BSD, BSD: Helpful Fields, BSD: Utilization, BSU File, Children's Questionnaire, Adult HML, Outreach Questionnaire, BSU: Utilization, Additional Resources
  • Best Practices and Quality Assurance Webinar Series: Administrative Maintenance Operations (PDF) - May 9, 2019
    Topic(s): MAPP HHTS Gatekeeper Role, Managing MAPP HHTS User Accounts, Provider Management
  • Best Practices and Quality Assurance Webinar Series: Managing Assignments (PDF) - April 25, 2019
    Topic(s): Downloading and Formatting Resource Link, MCP Assignment File, Intro/Field Info, Working through the file slides, Example Use Cases, HH Assignment File, Intro/Field Info, Working through the file, Example Use Cases, Manage Assignment Screen, My Assignments Screen, Assignment Purge Information
  • Best Practices and Quality Assurance Webinar Series: Downloading and Formatting a File (PDF) - April 25, 2019
    Topic(s): Step by step instructions for downloading a file from the MAPP HHTS as a worker or read only user role and saving it as an excel wordbook with helpful formatting
  • Managing the My Members Download File (PDF) - April 11, 2019
    Topic(s): Who can access My Members, What is contained in a My Members Download File, Where is the My Members Page, What is contained in the My Members screen, How you get this information from the My Member's screen,What to look for on the My Members Download File
  • MAPP HHTS Release 3.0 Webinar (PDF) - March 5, 2019
    Topic(s): Review of Release 3.0 Effective 4/18/2019: Change HH+/AOT Questions on the Adult HML (effective 5/1/19), Add Engagement Optimization File for MCPs to Indicate Engagement Optimization and display it on Assignment Download Files, Clean up Assignments, Allow Opt-out Information to be Collected through New Files and Displayed in MAPP HHTS, Display Opt-out Information on CIN Search Screen and CIN Search Download
  • MAPP HHTS Webinar (PDF) - December 12, 2018
    Topic(s): Review of Release 2.8 Effective 1/10/2019: HCBS Related Changes (a. Changes to the Children's Referral Portal (CRP), b. HCBS Flag Added to the Enrollment Download File, c. HCBS Assessment Information Displayed, d. New File), Ability to Suggest Providers in CRP, Changes to Billing Questionnaires (a. Additional Chronic Condition Selections (adult and child), b. Additional Question in HML)
  • MAPP HHTS Webinar (PDF) - August 8, 2018
    Topic(s): Review of Release 2.6 Effective 8/15/2018: Ability to Pend a Pended Segment, Addition of Two Segment Pend Reasons, My Members, My Assignments and Manage Assignments Screens Search Results Update, CANS NY Assessment Acuity Transfer for New Member's CIN, Additional Fields Added to the Enrollment Download File
  • MAPP HHTS Webinar (PDF) - August, 2018
    Topic(s): Accessing the MAPP CIN Search Function
  • MAPP HHTS Webinar (PDF) - June 7, 2018
    Topic(s): Review of Release 2.5 Effective 6/8/2018: Additional Options Added to the Chronic Conditions List, Updated Warning and Error Messages, Required Fields on Originating Referral Source Information Screen (Children's HH Referral Portal), Update to Members' Home Tab, Issue Creating a Pending Non VFCA CMA Assignment without a HH Assignment Fixed, Updated Enrollment Download File Logic for MCP Users
  • MAPP HHTS Webinar (PDF) - April 3, 2018
    Topic(s): MAPP HHTS Update: LGU/SPOA Referrer Role and LDSS Referrer Role with CIN Search
  • MAPP HHTS Webinar (PDF) - February 16, 2018
    Topic(s): Review of Release 2.4 Updates to the MAPP HHTS Files Effective 2/27/2018: Update to LGU/SPOA and LDSS Referral Roles, Children HH Referral Changes, MCP/HH Assignment File Changes, AL/NH Principle Provider (PP) Code Changes, HML Billing Changes, New Health Home Rate Codes
  • MAPP HHTS Weekly Webinar (PDF) - September 19, 2017
    Topic(s): Review of Release 2.2 Updates to the MAPP System Effective 10/1/2017: Outreach Changes, Changes to the MAPP HHTS File Download Naming Convention, Changes to the Children's HH Referral Portal, Corrections to Billing Support Download File Search Criteria
  • MAPP HHTS Weekly Webinar (PDF) - August 31, 2017
    Topic(s): Review of Release 2.1 Updates to the MAPP HHTS Files Effective 8/1/2017: Managed Care Plan Assignment File, CIN Search Download File, Health Home Assignment File—Added Fields & Field Logic
  • MAPP HHTS Weekly Webinar (PDF) - May 16, 2017
    Topic(s): Health Home Eligible Population and Risk Score Change, Updated Guidance for Members with RE Code 95, Do Not Set Up RE Code 35 for Health Home Members, Billing Support
  • MAPP HHTS Weekly Webinar (PDF) - March 21, 2017
    Topic(s): New Outreach/Hiatus Guidelines, HML Assessments Stuck in Progress Status
  • MAPP HHTS Weekly Webinar (PDF) - February 21, 2017
    Topic(s): Moving Health Home Payments Plans, RE Code 95, HH Suggested Alternative Assignment
  • MAPP HHTS Weekly Webinar (PDF) - January 31, 2017
    Topic(s): Clarification of BSD fields that Trigger Health Home Claim Submission, Date of Service Guidance on CANS-NY Medicaid Claim
  • MAPP HHTS Weekly Webinar (PDF) - January 24, 2017
    Topic(s): Training Newsletters posted on the MAPP HHTS Website, Outreach Rules, Member CIN Search Bug, MCPs Responsiveness to HH Requests for Member Assignments, MCPs/HHs Contacts
  • MAPP HHTS Weekly Webinar (PDF) - January 17, 2017
    Topic(s): BSD File Billing Entity Field Issue, RE Code 95 & S1, CANS-NY Assessment Fee Claim Issue, Adult HML Assessment/Children's Questionnaire ARE required each month
  • MAPP HHTS Weekly Webinar (PDF) - January 10, 2017
    Topic(s): Housing Questions on the HML, CANs-NY tiers, HH Contact Information, RE Code 95 & S1, Adult HML Assessment/Children's Questionnaire
  • MAPP HHTS Weekly Webinar (PDF) - January 3, 2017
    Topic(s): Incorrect Rate Code Displayed for HARP Members on BSD, MCP/HH Role in Referring Members under 21 with an MCP Assignment, Timely Payment Issues

MAPP HHTS File Specifications Document

MAPP HHTS File Specifications