NY Medicaid Electronic Visit Verification Program (EVV)

Technical Assistance Call

  • Presentation is also available in Portable Document Format (PDF)

April 2020

Housekeeping

All attendees will be on mute throughout the presentation

Please send all questions to EVVHelp@health.ny.gov

Today´s Call

  • Introduction - Kiera Bentley
  • Welcome/Opening Remarks - Lana Earle
  • Technical Update - Daniel Hallenbeck
  • Next Steps - Kiera Bentley

Technical Update

  • High-level Timeline
  • Submission Interface Requirements
  • Submission Data Details

High-level Timeline

Event Date
Statewide Aggregator Technical Collaboration Calls April 2020
Final Statewide Aggregator Technical Specifications published Mid-Late May 2020
Implementation Technical Assistance Calls April-December 2020 * DOH will determine the need to continue these calls for Home Health Services in September and will extend these calls as necessary
Providers Begin Registering Selected EVV Solutions with the Statewide Aggregator August 2020
Statewide Aggregator Testing Begins October 2020
Final Date for Providers to Implement EVV for Medicaid Personal Care Services (PCS) December 31st 2020

Technical Update

  • NYSDOH will leverage the existing Medicaid Management Information System (MMIS), eMedNY, for aggregation of EVV data
  • NYSDOH will be as flexible as possible with Statewide Aggregator requirements. Technical Calls will be used to collaborate with providers and their chosen vendors
  • Submission Interface requirements:
    • eMedNY will immediately begin work on a RESTful API
    • NYSDOH will also consider an SFTP connection if need is identified (please respond to survey)
    • Preliminary list of data elements for initial implementation has been developed
    • Technical calls will be used to solicit feedback on final data requirements
    • Interface requirements will be published in an Interface Control Document (ICD)
    • NYSDOH will continue to evaluate EVV data needs after the January 1st 2021 implementation deadline, and may add additional requirements at a later date.

Data Elements Anticipated to be Required by 1/1/2021

Data Category Data Elements
The Provider Agency
  • Taxpayer Identification Number (TIN)
  • National Provider Identifier (NPI)
  • MMIS ID
  • Provider legal name
  • Provider address, city, zip
Type of Service performed
  • PCS Procedure Codes and Modifiers
  • PCS Rate Codes
  
The Individual receiving the Service
  • First and Last Name
  • Medicaid ID
  • DOB
  • Address, City & Zip Code
  • Phone Number
  • Payer (eMedNY or Managed Care Plan)
The Date and Time of Service
  • Actual Date In and Date Out
  • Actual Clock In and Clock Out
  
The location of Service Delivery
  • Address of service Delivery
  • Street Address, City, Zip – If Location is Home
  • "Community" if service provided at a community
  
The Individual Providing the Service
  • Employee First and Last Name
  • Phone Number
  • SSN/Tax Id
  
Other
  • EVV System Transaction Identifier
  • Clock In/Clock Out Method
  • EVV Visit Edited? (Y/N)
  

Next Steps

  • Monitor the EVV website for technical assistance and upcoming specifications
  • Register and attend Technical Assistance calls-future Technical Calls will be open to pre-registered attendees only
  • Submit questions and inquires to EVVHelp@health.ny.gov
  • DOH will update and post FAQs in response to questions submitted on the EVV website and via the EVV listsrv
    • Distribute survey to assess provider EVV capabilities and interest in pilot testing
    • Schedule Technical Assistance Calls

EVV Implementation Questions and Resources

EVV Help Mailbox

NYS EVV Listserv Email

Website Resources