• Provider Service Delivery Documentation Policy for Children's HCBS #CW0017 - August 20, 2024
• Conflict-Free Case Management Policy #HH0012 - Updated: November 2022
• HCBS Provider Designation: Non-licensed/Designated/Certified Provider #CW0014 - Effective April 11, 2022, Updated October 11, 2022
• Palliative Care: Counseling and Support Services and Health Home Care Management Policy #CW0015 - December 2021
• Children's HCBS Provider Designation and Re-designation Procedure #CW0013 (PDF) - Revised July 2021
• Participant's Rights and Choice Policy #CW0009 (PDF) - Effective April 1, 2021
• Complaint and Grievance Policy for HCBS Providers #CW0008 (PDF) - Effective April 1, 2021, Updated November 2022
• Children's HCBS Waiver Disenrollment Policy #CW0006 (PDF) - Effective April 1, 2021
• HCBS Provider Reportable Incidents Policies and Procedures #CW0004 (PDF) - Effective April 1, 2021, Updated November 2022
• Children's Waiver HCBS Policies (PDF) - February 2021
• HCBS Provider De-Designation Procedure #CW0003 (PDF) - September 2020
• HCBS & CFTSS Timely Claim Filing Guidance (PDF) - June 2020
• Background Check Requirements for HCBS Providers #CW0001 (PDF) - Effective April 1, 2019

• Medicaid Provider Enrollment for Individual Practitioners and Designated Agencies - (Web) - (PDF) - March 8, 2019
• Children's Waiver HCBS Staffing Allowances Clarification - (Web) - (PDF) - October 19, 2023
• Children's HCBS Medicaid Managed Care Plan Transfer Continuity of Care Requirements - (Web) - (PDF) - September 5, 2023
• Utilization Management and Other Requirements for 1915(c) Children's Waiver Services - (PDF) - Updated May 8, 2023
• Changes to Respite Telehealth Services Under the 1915(c) Children's Waiver Home and Community Based Services (HCBS) - (PDF) - December 13, 2022
• Designated HCBS Provider Attestation - (PDF) - Updated November 2022
• Use of Foreign Education Documents to Verify HCBS Staff Qualification Requirements - (PDF) - July 28, 2022
• Children's HCBS Billing and Claiming Required Processes - (PDF) - April 4, 2022 (PDF)
• Continuity of Care for CFTSS and HCBS - (PDF) - Updated November 2020
• HCBS Provider Directive to Continue Services to Participant and Seek DOH Assistance - (PDF) - October 2020
• HCBS Versus State Plan Services Delivered During School/Day Time - (Web) - (PDF) - Updated May 2023
• Children's Medicaid Spend-down Coverage Guidance - (PDF) - May 2020
• Effective Changes to the Children's Waiver of HCBS and Children and Family Treatment and Support Services (CFTSS) - (Web) - (PDF) - April 2020
• Process for Renewing and Establishing Medicaid for Children's Waiver Participants - (PDF) - March 2020
• Requirements for Service Providers Delivering CFTSS and Children's HCBS (Web) - (PDF) - March 2020
• Guidance for Providers Regarding Student Interns and Limited Permits for CFTSS and HCBS Required to be Provided by a Licensed Practitioner - (PDF) - June 2019

Monthly State Discussion with Children's Waiver HCBS Providers

2024

• eFMAP Provider Survey, HCBS Site Designation, Referral & Authorization Portal, FFS Authorizations, HCBS Stakeholder Collaborative Meeting, Monthly HCBS Provider Meetings in 2025, Next Meeting & Contact Information - (PDF) - November 20, 2024
• HCBS COLA Rate Increase, Capitation, Change in K-Codes for Eligibility & Enrollment, Designation and Documentation Reminders, eFMAP Provider Survey, CFR, FFS Authorization Policy, & Referral & Authorization Portal Stakeholder Collaborative Meeting, Future Meetings & Contact Information - (PDF) - October 2024
• Staff Compliance, Referral and Authorization Portal, New system Features, Short-Form Connection Process & Reminders, User Guide Updates, Survey Feedback, Respite Group of Two & Rural Rates, Documentation Policy - (PDF) - August 2024
• Documentation Policy Update, 4% COLA Increase, Non-Risk Payments Moving to Capitation, Summer Programming, Palliative Care, IRAMS/ Submitting Staff Qualification Information, Electronic Referral/Authorization Portal - (PDF) - June 2024
• Eligibility & Enrollment, PHE Unwind, FIPS, Authorization & Referral Form, Discharge & Disenrollment, Final Rule, Waiver Amendment/Approval - (PDF) - February 2024
• Respite Billing Reminders, HCBS Provider Case Reviews, Reminder of F/S/D Determinations, HCBS Provider Designation and how Services are provided - (Web) - January 2024
• 2024 Monthly HCBS Provider/State Discussions Schedule - (Web)

2023

• eFMAP, Waiver Amendment, Updated Claims Submission Process, Electronic Referral, Relative Definition, HCBS Eligibility Clarification, Provider Case Review (PDF) - November 2023
• eFMAP, Billing Updates, Continuity of Care Requirements, Electronic Referral and Authorization Forms, CFASS Staffing Changes and Authorization (PDF) - September 20, 2023
• Staff Compliance Tracker, Updated Authorization Form, Referral Portal, Waiver Amendment, Annual Case Reviews (PDF) - July 2023 (PDF)
• Documentation Policy, SMART Goals, Parent Info Sheets, HCBS During the School Day, UM Update, IRAMS, Referral Portal (PDF) - May 2023 (PDF)
• Documentation Policy, Regional Meetings, eFMAP Updates - April 2023 (PDF)
• WY2021-2022 Case Review Combined Meeting - January 2023

2022

• HCBS Case record Review, eFMAP Updates, Electronic Referral Form - December 2022 (PDF)
  • WY2021-2022 HCBS Provider Case Review Findings (PDF)
• eFMAP Updates, HCBS Provider Attestation Reminder, POC Workflow, Medical Necessity - November 2022 (PDF)
• Case Review &Next Steps, eFMAP Updates, HCBS Provider Attestation, HCBS F/S/D - October 2022 (PDF)
• Amendment Update, eFMAP Updates, HCBS Manual, Capacity Tracker Updates, HCBS referral process - September 2022 (PDF)
• Waiver Renewal, Amendment Update, eFMAP updates, HCBS Annual Audit and Case Review - August 2022 (PDF)
• Waiver Renewal and Amendment, eFMAP Updates, HCBS staff Qualification and Case review, Authorization Reminder - July 2022 (PDF)
• Case Review Follow-up, eFMAP Updates, Building Capacity, Palliative Care Services and Medical Respite - June 2022 (PDF)
• Case reviews, Capacity Tracker Survey Reminder and Feedback, eFMAP Updates - May 2022 (PDF)
  • Year 2021-2022 HCBS Provider Review Information Session (Process Overview-timeline, communication, sampling) - May 2022 (PDF)
• Waiver Renewal, Temporary Extension, MMCP Pass throughs, Bereavement, HCBS Billing and Claiming - April 2022 (PDF)
• eFMAP Updates, Capacity Tracker updates & Preliminary Data, Final Rule Updates, HCBS Designation - March 2022 (PDF)
• eFMAP, Waiver Renewal, Children's Service Capacity Tracker, Case Review Waiver Year 21-22 - February 2022 (PDF)

2021

• Waiver Amendment, Provider Designation Attestation, eFMAP, Waiver Renewal, Capacity Tracker - November 2021 (PDF)
• eFMAP, Waiver Renewal, Pending Waiver Amendment, Provider Designation Attestation - October 2021 (PDF)
  • HCBS Provider Attestation - November 2021 (PDF)
• Children's HCBS Provider Designation, HCBS Case Reviews & Training Survey, Children's Waiver Updates, IRAMS Q&A - June 2021 (PDF)
• IRAMS, Final Rule Reminder, Follow-up: HCBS Delivery Education - April 2021 (PDF)
• Special Needs of Target Populations, Tracking HCBS Capacity, IRAMS - March 2021 (PDF)
• Annual HCBS Case Reviews, Follow-Up: proposal to combine CFSS with CSATS - February 2021 (PDF)
• Final Rule, Discussion: proposal to combine CFSS with CSATS - January 2021 (PDF)

2020

• EVV Reminder, Final Rule, LPHA Attestation, HCBS 2019-2020 Case Review - December 2020 (PDF)
• Follow-up from October Meeting, Service Access, HCBS Case Reviews, Provider Designation and Attestation - November 2020 (PDF)

Additional Webinars

• Provider Service Delivery Documentation Policy for Children's HCBS - (PDF) - (Recording) (YouTube) - July 17, 2024
• Palliative Care Bereavement Counseling and Bereavement Coordination by HH - (Web) | (PDF) | Recording (YouTube) - December 2021 (PDF)
• Plan of Care & Person Centered Planning Requirements - (PDF) | Recording (YouTube) - April 2021
• Incident Reporting and Management System (IRAMS) User Introduction for Health Homes and Care Management Agencies - PDF | Recording (YouTube) - March 2021
• Incident Reporting and Management System (IRAMS) User Introduction for HCBS Providers and C-YES - PDF | Recording (YouTube) - March 2021
• Children's Waiver Reporting for Critical Incident and Complaints & Grievances - PDF | Recording (YouTube) - March 2021
• Children's Waiver Enrollment and Disenrollment Webinar - PDF | Recording (YouTube) - March 2021
• Participant Rights and Choice Webinar - PDF | Recording (YouTube) - February 2021
• Medicaid and the Children's Waiver Webinar - PDF | Recording (YouTube) - January 2021
• Understanding Medicaid Webinar - PDF | Recording (YouTube) - January 2021

• Children's HCBS Brochure (PDF) - August 19, 2022
• Secure File Transfer 2.0 Quick Reference Guide (PDF)
• Secure File Transfer 2.0 Frequently Asked Questions (PDF)
• Children's System Definitions Tip Sheet (PDF) - November 2020

• HCBS Final Rule Compliance Policy #CW0016 - (Web) - (PDF) - December 3, 2020, Updated October 17, 2022
• Children's HCBS Providers Final Rule Documentation Worksheet - (XLSX) - Updated May 2024
• HCBS Final Rule Background and Compliance Review Overview for the Children's Waiver - (PDF) - (Recording)
• Home & Community-Based Services (HCBS) Final Rule - (Web)
• Children's Waiver HCBS Provider Final Rule Setting Self-Assessment Communication - (PDF) - December 3, 2020
• Children's Waiver HCBS Final Rule Survey - (External link)
• HCBS Final Rule Statewide Transition Plan - (PDF) - Updated in response to CMS comment received initial approval November 2018 (PDF)
  • CMS Feedback for Final Approval Letter - Received May 2019
  • Initial Approval Letter - Received November 2018
• HCBS Final Rule Statewide Transition Plan - Updated May 2018 in response to CMS comment (PDF)
• HCBS Final Rule Statewide Transition Plan - Updated September 2017 (PDF)
• HCBS Final Rule Statewide Transition Plan - Updated January 2017 (PDF)
• Systemic Compliance Charts for Waivers that were Subsumed into the Combined 1915(c) Children's Waiver - please note that these charts contain original systemic review raw data
  • DOH CAH Waivers NY4125 and NY40176 - (PDF)
  • OMH SED Waiver NY0296 - (PDF)
  • OCFS B2H Waiver NY0469 - (PDF)

• Children's Waiver Requirements for Electronic Visit Verification (EVV)
• Children's Waiver Electronic Visitor Verification (EVV) Annual DECLARATION Form - (PDF)
• Announcing Electronic Visit Verification Requirements - (PDF) - October 20, 2020
• NY Medicaid Electronic Visit Verification Program (EVV) Resource Library

• HCBS Provider Review Information Session - (PDF) - (Recording) - September 18, 2024