Environmental Modifications (EMods), Vehicle Modifications (VMods), Adaptive and Assistive Technology (AAT), and Non-Emergency Medical Transportation
Recent Updates
Effective March 1, 2024: Review, approval, and payment of all NEW EMods, VMods, and AAT requests and application for children/youth in Fee-for-Service (FFS) Medicaid will be processed by the New York State Department of Health's Fiscal Management Services (FMS) provider. The Local District of Social Services (LDSS) will not be responsible for review, process, and payment of EMods, VMods, and AAT that are requested on or after March 1, 2024. The LDSS will be responsible for the continued oversight and provision of any projects initiated and funded prior to March 1, 2024, to completion, unless specifically transitioned to FMS.
Effective July 1, 2024: For Medicaid Managed Care Plans (MMCPs), all new EMod, VMod, and AAT member requests received on or after July 1, 2024, should be submitted and directed to the Financial Management Services (FMS). EMod, VMod, and AAT requests already in process with MMCPs will be retained by the MMCPs to completion.
For questions regarding FMS Waiver Services, please contact fms@childrenshealthhome.org or call 855-209-1142.
EMod/VMod/AAT Information for Families and Care Managers
Financial Management Services (FMS) Guidance, Policies, and Forms
- DOH-5808 - Participant/Parent/Caregiver Agreement for EModVModAAT (PDF)
- GIS 24 MA-03 - Children's Waiver Environmental Modifications, Vehicle Modifications, and Adaptive and Assistive Technology Authorization - (PDF) - June 3, 2024
- 21ADM-01 Children's Waiver Adaptive and Assistive Technology, Environmental Modifications, and Vehicle Modifications Authorization (PDF)
Guidance & Policies
- Architectural Drawing Guidance for Children's Waiver Environmental Modifications - (Web) - (PDF) - November 2024
- Guidelines for Authorizing Environmental Modifications - (Web) - (PDF) - November 2024
- Guidelines for Authorizing Vehicle Modifications - (Web) - (PDF) - November 2024
- Guidelines for Authorizing Adaptive and Assistive Technology - (Web) - (PDF) - November 2024
- Pre-Project Evaluation Guidance - (Web) - (PDF) - November 2024
- Sample Pre-Projection Evaluation - (PDF) - November 2024
- Pre-Project Evaluation Notice - (Web) - (PDF) - November 2024
- Guidance on Environmental Modifications to Support Behaviorally Health Challenged Members - (Web) - (PDF) - November 2024
- EMod, VMod, AAT Frequently Asked Questions (FAQ) - (Web) - (PDF) - November 2024
FMS Forms
- Description and Cost Projection Form - (PDF) - June 2024
- Pre-Project Evaluation Payment Request Form - (PDF) - May 2024
- Notice of Decision to Authorize or Deny Assistive and Adaptive Technology, Environmental Modification, and Vehicle Modification - (PDF)
- Final Cost Form - (PDF)
Transition to FMS
- Transition Process of Medicaid Managed Care Plans' Environmental and Vehicle Modification and Assistive and Adaptive Technology Requests to Financial Management Servicer - (PDF) - (Recording) - June 24, 2024
- Financial Management Services Process for Care Managers - (PDF) | Recording (YouTube) - March 7, 2024
- Financial Management Services Process for Local Dept. of Social Services (LDSS) - (PDF) | Recording (YouTube) - March 7, 2024
- LDSS Transition and Retention Project Tracker - (Web) - (XLSX) - September 19, 2024
- Children's Waiver EMod, VMod, and AT Transition to Financial Management Services - (PDF) - February 20, 2024
Webinars
- EMod, VMod, AAT Process Reminders and Best Practices - (PDF) - November 2024
- Adaptive and Assistive Technology: Process the Possibilities - (PDF) - November 2024
Non-FMS Guidance, Policies, and Forms
EMod/VMod/AT Policies, Forms, and ADMs for HHCM/CYES/LDSS
Non-Medical Transportation
Managed Care Resources
Archive
