Converged Eligibility and Enrollment (E&E) System and Appeals Management System (AMS)
Request for Proposals #C043776
Issued by New York State Department of Health
Calendar of Events
| Issuance of Request for Proposals | October 29, 2026 |
|---|---|
| Deadline for Submission of Letter of Intent to Bid | November 13, 2026, at 4:00 p.m. ET |
| Deadline to Register for the Systems Demonstration | November 13, 2026, at 4:00 p.m. ET |
| Systems Demonstration | November 30, 2026, at a time to be determined |
| Deadline for Submission of Written Questions | Questions due by December 21, 2026 at 4:00 p.m. ET |
| Responses to Written Questions Posted by DOH | On or about January 19, 2027 |
| Deadline for Submission of Proposals | Proposals due on or before February 19, 2027, at 4:00 p.m. ET |
| Anticipated Bidder Interviews | Start on or about March 30, 2027 |
| Anticipated Contract Start Date | On or before July 1, 2028 |
Contact Information
Permissible Subject Matter Contact:
Pursuant to State Finance Law § 139-j(3)(a), the Department of Health identifies the following allowable contact for communications related to the submission of written bids, written questions, pre-bid questions, and debriefings.
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Andrew Lynch
New York State Department of Health
99 Washington Ave, One Commerce Plaza Room 1720
Albany, NY 12210
Telephone: 518-408-5330
Email Address: OHIPcontracts@health.ny.gov
Designated Contact:
Pursuant to State Finance Law §§ 139-j and 139-k, the Department identifies the following designated person to whom all communications attempting to influence the Department’s conduct or decision regarding this procurement must be made
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Ryan Vandervoort
Bureau of Contracts
New York State Department of Health
Corning Tower, Room 2827
Governor Nelson A. Rockefeller Empire State Plaza
Albany, New York 12237
Telephone: 518-474-7896
Email Address: Ryan.Vandervoort@health.ny.gov
Documents
- Request for Proposals (PDF)
- Attachment A – Proposal Document Checklist (DOCX)
- Attachment B – Cost Proposal Form (XSLX)
- Attachment C – Staffing Cover (DOCX)
- Attachment C.01 – Key Staff Proposal Form (DOCX)
- Attachment C.02 – Support Staff Proposal FormD4. MECM SDLC and Timeline (DOCX)
- Attachment D – Bidder’s Qualifications (DOCX)
- Attachment E – RFP Requirements Matrix (XLSX)
- Attachment F – Service Level Agreements (SLAs) (DOCX)
- Attachment G – RFP Reference Material Cover Page (DOCX)
- Exhibit G.01 – Acronyms and Glossary of Terms (DOCX)
- Exhibit G.02 – NYSOH System Design Document (DOCX)
- Exhibit G.03 – NYSOH System Operations and Maintenance Manual (DOCX)
- Exhibit G.04 – MECM System Functional Topology Diagram (DOCX)
- Exhibit G.05 – MECM System Logical Architecture (PDF)
- Exhibit G.06 – MECM System Physical Architecture (PDF)
- Exhibit G.07 – MECM System Technology Stack (DOCX)
- Exhibit G.08 – MECM System High-level Integrations Diagram (PDF)
- Exhibit G.09 – MECM System ITS Shared Services (DOCX)
- Exhibit G.10 – MECM System BOM (XLSX)
- Exhibit G.11 – OHIP Offshoring Data Policy (PDF)
- Exhibit G.12 – Current MECM System and AMS Requirements Traceability Matrix (XLSX)
- Exhibit G.13 – MECM SADD (DOCX)
- Exhibit G.14 – MECM System Data Models and Data Dictionary (DOCX)
- Exhibit G.15 – MECM System Cloud-Native Architecture and Initial Implementation Roadmap (DOCX)
- Exhibit G.16 – MECM System M&O Runbook (DOCX)
- Exhibit G.17 – MECM System and AMS Project Management Plan (DOCX)
- Exhibit G.18 – AMS M&O Runbook (DOCX)
- Exhibit G.19 – AMS Topology Diagram (PNG)
- Exhibit G.20 – AMS Logical Architecture (PNG)
- Exhibit G.21 – AMS Technology Stack (DOCX)
- Exhibit G.22 – AMS High-Level Integrations Diagram (PNG)
- Exhibit G.23 – AMS BOM (XLSX)
- Exhibit G.24 – Converged E&E System and AMS Business Capability Model and Definitions (DOCX)
- Exhibit G.25 – Converged E&E System and AMS Interfaces (XLSX)
- Exhibit G.26 – Converged E&E System and AMS Staffing Table Key Staff (DOCX)
- Exhibit G.27 – Converged E&E System and AMS Staffing Table Support Staff (DOCX)
- Attachment H – Letter of Intent to Bid (DOCX)
